Accounts Payable

Accounts payable shares data with the general ledger, giving you an integrated program for tracking and paying vendors, as well as the appropriate billing of owners/investors with the integrated Joint Interest Billing module.

WolfePak Accounts Payable

Easy vendor invoice tracking, payments and expense billing

Integration with core modules — including document imaging, general ledger, JIB and 1099s
Integrated bank reconciliation system for easy account balancing and sharing with A/P, revenue and payroll
Print checks on preprinted or blank check stock complete with MICR encoding
Write checks based on due date and/or vendor and/or selection of invoices
Electronic review and approval process prior to cash disbursements (define one or more users for review and approval before cash distribution)
Full audit trails of creator, reviewer, and approver of all entered invoices
User permissions control available module functions for security purposes
Support of partial payments of invoices/split invoices
Tracking and generates 1099s, including AP and revenue supporting detail
Positive pay file generation for controlled check clearing
Automatic accrual of state use tax
Print historical cash disbursement ledger from multiple criteria
Historical open item listing for any prior date

Invoice coding reports summarize current or historical open items by account and/or cost centers coding
Vendor inquiry tracks purchases and payments for each vendor
Duplicate payment checking based on invoice number and/or amount —even across multiple companies
Quick, easy data entry — add vendors and account information without leaving entry screen
Automatically default expense coding entries by vendor and/or coding sets for faster entry
Track insurance certificates and generate letters for new certificates and W-9s
One-click option to print W-9 and/or insurance requests for new vendors
Import A/P invoices/paid invoices
Credit card matching lets you mark invoices paid by credit/simultaneously reconcile transactions to credit card statement
Easy to change due dates, accounts or sub-accounts on unpaid or unbilled invoices
Simplified check/invoice voiding
Allocations to facility or master meter